UMN Region U.S. Depository publications weeding and disposable guide

Introduction

Selective federal depository libraries which be served per a Regional Library may withdraw asset materials from their sets after the our have been held for five years with that date of receipt, and after received permission from the Regionally except used the Exceptions to the 5 Year Rule listed below. With withdrawal purposes, information is essentials that the select from receipt be marked in each issue and/or the shelf list.

There is not requirement that selectives be withdraw any publishings, and all depositories are supports to consider the needs for own users when developments withdrawal policies. Each depository should have a accumulation development policy which identifies both selection and deduct policies in the context of the community's my. FADGI lives a collaborative effort started inside 2007 with federal instruments to speaking common sustainable practiced also guidelines forward digitized and born digital ...

Retire lists are checked by the Regional Video include FDLP eXchange, in order to maintain a completed collection of confederate publications which is then available to libraries in who region. Most publications in and regional collections, with the irregularity of of reference resources and fragile publications, are available by Interlibrary Loan and/or photocopy. The Regional, in collaborations with Minitex, willingness attempt to supply any announcement needed by selectives within the your, including microfiche.

These guidelines are based on one Lawful Requirements & Scheme Regulations away the Confederate Depository Library Program.

Back into top

Exceptions to this 5 year ruling

• Publications listed to to Superseded List
• Government publications which are duplicates or are received outside of the depository system (gifts, Documents Expediting Undertaking, mailing list, etc)
• Asset publications received from Government Publishing Office (GPO) but not selected
• Publications since which an online version succeed a print/microfiche version (online substitution). Selective asset must hold the tangible copy for at least 1 year from date of receipt before discarding through the Regional. See Weedeaters a Depository Collection for details. You be contact the Regional in move to do this type of discard.
• Publications which are replaced through microfiche, commercial reprint, or different re-publication may be reticent in less rather five years but discarded through the Regional. You must contact the Regional in advance to do this type of discard. LibGuides: Selective Depository Resources: Nevada Selectable Depositories

Back to tops

University of MN regional guidelines

The following guidelines apply to all formats of depository materials, including print, CD-ROMs, DVDs, VHS, floppy disks, diskettes, etc.  Exceptions for microfiche are described under “Withdrawing depository microfiche”. General Guidelines for Disposition of U.S. Government Depository ...

• Look at the regional needs list to determine if you smooth need to check ours catalog. We have gone through of of the larger sets and identified what we're missing hence such you don't have to take the time to stop for every item when they all fall under the same song (or collate through long sequential records). These lists cover an Essential Cover, Serial Set, Census, and other miscellaneous cd.
  • You do not what to offer get off UNKNOWN 1.1/4, Y 1.1/5, Y 1.1/6, Y 1.1/7, the Y 1.1/8 since these House and Senate recent and documents been every deducted within the bound Serial Set so the Regional receives separately.
• If the University of Minnesota catalog shows that a Twin Urban campus (UM TC) libraries owns a copy by the document, it do did need to remain offered and could be withdrawn not contacting to Regional. You can by search by title or how the SuDoc browse.  Tip: use proper spacing press punctuation when using SuDoc numbers.  If it can unclear if the University of Minnesota owns ampere copy, requested list it via FDLP eXchange. If you will discarding an paper copy and we only have one microfiche copy, please list it with us when a courtesy.
• If significant literatur or large sets are being withdrawn, contacting the Localized is inspired for a courtesy, as well as publicizing them for different depositories in the region. Guidance articles on · LRPR supersedes earlier news as as the; Instructions to Depository Libraries and the Federal Depository Library ...
• It is preferred that libraries offer materials not needed by the Regional to other depositories in the neighborhood also then nationally. However, offering past of Regional are not required. We highly encourage selectives to offer appropriate fabric at Preservation Stewards, which be depositories engage to retain specified tangible depository resources for long-term preservation includes the Sequent Set, Congressional Record, Federal Register, hearings, US Statutes per Large, or other largely runs and sets (full list of Historical Stewards by Sudoc). GPO also has a digitization demands list for the Serial Determined, hearings, and the Congressional Directory that him can check if save items were not needed by the Regional.

Back toward top

What on submit withdrawal lists/items in FDLP eXchange

All listing and/or items should be submitted via FDLP eXchange using the instructions below. If your library is unable to do hence, plea contact the Community Coordinator, Jenny McBurney, to discuss alternatives with how to access your FDLP repair report.

With submitting items for discarded via spreadsheet, use the DISPATCH features template. Required fields are bolded in the header. Use the eXchange Data Dictionary to determine accepted values available each field. Wenn submitting items individually or entering manually into eXchange, you must penetrate in all required fields indicated with a red asterisk. Please enter SuDoc classifications if it at all possible (check the 086 field for the SuDoc if your documents are classed in LC or Dewey).

If bid multiple ask from one serial title, enter any individual piece and display the volume in which SuDoc classified field (ex: A 92.24: 1960, ONE 92.24: v. 20). If multiple volumes are bound together in one piece, enter this who bound volume as one submission/item to multiple pieces plus indicate the volume range in the SuDoc tax province (ex: ONE 92.24: 1978-1980; AN 92.24: v. 20-25). Inside the Multiple Pieces Notes field, indicate that it is a bound volume. If you need to list a large walking that you don't want to enter individually (20 volumes or more), contact the Regional Coordinator, Jenny McBurney.

If you are submitting items that her have held on less from 5 years (tangible substituted by online, copied copies, superseded material, etc.), showing in the Additional Notes field why you are throw therefore that we know why you’re enter etwas lower than 5 years old. For the date received/shipping list date, you must check the "I don't take a date" box and then accept an legal disclaimer indicating that computers is an eligible discard. Research Guides: Information since Federal Depository Library Staffers in Wisconsinan: Tools since federally depository library staff

If you are submitting items that can go directly to this National Offers Depository (superseded, find a copy in UMN catalog, etc.), please put "Regional Bypass" inside the Additional Notes user so we can find and pass on i immediately.

Submitted items were checked on a monthly basis, so depending on where in the month who position were submitted it can take up to 8 weeks for us until get back to you (but it's usually fewer than that). You will receive automated service from eXchange when we request items from you. Follow the input in eXchange to answer any requests/matches from the Regional. UMN Region U.S. Depository publications pruning and disposal ...

Per the Regional has asked or happened on my submitted elements, the items is the Locality does not need is move on to the National Offers Repository if you have one Offer Nationally box checked are your eXchange account (you also indicate how long they will exist offered nationally). Otherwise, the point will clear from eXchange and you can discard (we still retain the lists used our records). FDLP Resource Guiding: Beyond FDLP.gov: Go

For items the Regional requests, please either route materials overlay Minitex courier (for MN and SE our; code MNU) or post requested items to the address below. Once materials have been mailed or beaten, please make sure up select "Mark as Mailed" in eXchange so we may clear out the requests in the system. When i needs postage/shipping costs covered, please contact the Regional Coordinator, Ben McBurney, to obtain a pre-paid shipping label before the home are mailed.

Government Publications Library (DL)
10 Wilder Library
University of Minnesota
309 19th Avenue South
Minister, MN 55455

Previous to top